The Diia.pl system – a new solution for Ukrainian citizens | Hogan Lovells

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[co-author: Karolina Dębiec]

In the context of the constantly expanding legislation relating to the residence of Ukrainian citizens in Poland, the law firm Hogan Lovells prepared the Newsletter on Diia.pl. The Diia.pl electronic document is available through mObywatel applications and is a certificate of temporary protection and legal residence in Poland. The digital certificate grants Ukrainian citizens the right to cross Polish borders and move freely within the Schengen area for 90 days within each 180-day period. Detailed information can be found below.

Since July 23, 2022, citizens of Ukraine who entered Poland on or after February 24 this year can now cross Poland’s external borders and travel to the Schengen area and Ukraine based on the electronic document Diia.pl , available on the mObywatel mobile app. The Diia.pl electronic document is the European Union’s first digital confirmation of a residence permit.

Any adult Ukrainian citizen who crossed the Polish-Ukrainian border on or after February 24, 2022 and was assigned a PESEL number, as well as a trust profile (in Polish: Profile Zaufany – PZ), can request the Diia.pl document. The creation of a ZP was possible during the initial request for a PESEL number. Citizens of Ukraine who have not previously decided to create a PZ can nevertheless go to the establishment where they initially applied for their PESEL number and apply for a PZ. When applying for a PZ at a municipal office, a passport is required as proof of identity. The passport required is the one that serves as an identity document when applying for a PESEL number. Citizens of Ukraine who have both a PESEL number and a valid passport can also obtain a trusted profile using the online banking system.

The Diia.pl document is a digital certification of the legality of a Ukrainian citizen’s stay in Poland, which, together with a valid travel document, allows Ukrainian citizens to cross Polish borders and move freely within the Schengen area for 90 days in every 180 -day period. The Diia.pl document was introduced in order to solve the problems of Ukrainians returning to Poland after short trips to Ukraine. It is important to note that leaving Poland for more than 30 days deprives the Ukrainian citizen of his rights to protection under the Law on Assistance to Ukrainian Citizens in Connection with the Armed Conflict on the Territory of Ukraine.

The mObywatel application can also be used for identification when using medical services or concluding an employment contract since the Diia.pl document contains the most important information about a Ukrainian citizen – name and surname , photograph and PESEL number.

Even though the electronic document Diia.pl constitutes the basis of legal stay and protection of a Ukrainian citizen in Poland, it is not a document exempting said Ukrainian citizens from meeting the entry requirements of other country (e.g. visa requirements).

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